If your company handles sensitive information about customers and employees or maintains confidential documents on business accounts or deals it’s crucial to restrict access to the files from scrutiny. Even when your employees are well-trained and trustworthy, a minor error could have devastating consequences. Here are four tips to help you restrict access to electronic documents to prevent a breach.

It is possible to stop the threat actors from accessing secured files by utilizing two-factor or multiple-factor authentication protocols. The additional security layer blocks them from stealing usernames and passwords to access confidential information. It also helps with compliance with laws like GDPR and HIPAA.

Requiring an eSignature is another popular option for companies that want to keep anyone who is not authorized from accessing confidential files. This allows businesses to verify the identity of an individual before giving them access to confidential information. This also ensures maximum security as any modifications to documents can be identified.

The security level can be achieved by utilizing custom permissions which permit managers to control how sensitive documents are printed or opened, as well as copied. There are restrictions on the kind of changes that a file may https://vdr-soft.net/virtual-deal-room-software-best-practices undergo including changing text or design. These documents can also have an examine trail added to them, allowing administrators to monitor the activity and find any changes that are not authorized.

It’s also important to ensure that everyone in the office is aware of the importance of keeping data secure whether it’s paper or digital files. This can be accomplished by enforcing the “clean desk policy” which assures that all papers and documents are safely secured or protected by passwords when employees leave their desks and all devices, whether it’s a laptop, desktop computer or smartphone, are cleared of any personal information prior to when they are shut down or destroyed.